Accounting Associate
Company: United Way of Greater Milwaukee & Waukesha County
Location: Milwaukee
Posted on: April 24, 2024
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Job Description:
SUMMARY
This position is responsible for the accounts receivable process
within the Accounting / Finance Department and provides back up to
other department positions as appropriate and as required. This
position reports to the Controller.
RESPONSIBILITIES
Include the following, but are not limited to:
ACCOUNTS RECEIVABLE
Retrieve BMO Lockbox and EFT deposit data daily from bank.
Process/input daily deposit and lockbox payments.
Process cross department lockbox payments.
Manage Accounts Receivable email inbox.
Reconcile and balance receivables.
Post payments (either manually or via connector files; downloaded
from secure site.) stock donations, electronic funds transfers
(EFTs).
Create, review and mail monthly corporate, payroll, sponsorship and
vine statements.
Analyze balance due reports and follow-up on "delinquent" accounts
by phone or by appropriate letters with communication to the
Campaign Division.
Maintain A/R customer database in CRM (contact person, remittance
cycles, payment patterns and other useful account information).
Prepare and maintain monthly pledge and accounts receivable report
for the Board and Finance Committee
Run month-end reports to balance CRM to A/R and Pledge Processing
receivables for each month in preparation for the Board Report.
Review and reconcile miscellaneous receivables.
Process adjustments to donor and/or company accounts as needed.
Review and prepare write-off for prior campaign years.
EXPECTED STANDARDS
Accurate posting of accounts; analysis and monitoring of payment
activities; prompt and accurate billing statements; timely response
to donors; timely and accurate management and Board reporting and
required reconciliation.
CASH DEPOSITS
Process mail with Pledge Processing Department to determine proper
workflow outcomes for posting payments.
Prepare and post daily cash deposits for all campaigns and those
requiring special handling.
Match deposit slips with receipts from banks.
Prepare Summary Journal worksheet (including AR and PP lockbox
in-office deposits).
Verify Pledge Processing Department deposit amounts via internal
reporting systems for accuracy.
Post monthly Interest, credit card and bank fees to combined
campaigns.
EXPECTED STANDARDS
All deposits are prepared and recorded on a timely and accurate
basis while maintaining appropriate safeguards, and all associated
accounting entries are handled accurately.
OTHER DUTIES
Create, verify and mail yearly tax receipts.
Prepare and maintain tracking and reconciliation spreadsheets, as
appropriate.
Provide back-up assistance in the Accounting Department as
needed.
Assist and support "live campaign" processing as time permits.
Create reports for Auditors on selected audit confirmations and
assist with the yearly audit process.
Prepare invoice for company sponsorships and others as
requested.
Other special projects as assigned.
Inventory & maintain supplies for Finance.
Provide excellent customer service to donors in relation to payment
related inquiries.
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
EDUCATION & EXPERIENCE REQUIREMENTS
Associate degree in accounting or business-related field.
Two-years general accounting experience, accounts receivable
experience preferred.
Spreadsheet/word processing to the intermediate level (MS Office
Excel and Word preferred).
Experience with CRM software and donor database tools
PHYSICAL DEMANDS
The physical demands at UWGMWC are representative of what is needed
to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly
required to stand, sit, talk, hear, and use hands and fingers to
operate a computer and telephone keyboard, reach, stoop and
occasionally kneel.
Specific vision abilities required by this job include close vision
requirements due to computer work.
Light to moderate lifting is required (up to 25lbs).
Ability to uphold to the stress of traveling (in designated
positions).
Regular, predictable attendance is required; including additional
overtime as business demands dictate.
Ability to drive automobile to meetings, appointments, and
events.
WORK ENVIRONMENT
The work environment characteristics described here are
representative of those an employee encounters while performing the
essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
essential functions.
Moderate noise (business office with computers, phone, printers and
light traffic).
Ability to work in a confined area.
Ability to sit at a computer terminal for an extended period of
time.
AMERICANS WITH DISABILITIES
It is the policy of UWGMWC to comply with all relevant and
applicable provisions of the Americans With Disabilities Act (ADA),
as amended. UWGMWC will not discriminate against any qualified
applicant with respect to any terms, privileges or conditions of
employment based upon an individual's physical or mental
disability. UWGMWC will also make reasonable accommodation whenever
and wherever possible for all employees or applicants with
disabilities provided that the individual is otherwise qualified to
safely perform the duties and assignments required by the job, and
provided that any accommodation does not require significant
difficulty or expense. UWGMWC's policy of non-discrimination
applies to all personnel and employment practices including, but
not limited to, job application procedures, hiring, advancement,
termination, compensation, job training and other terms, conditions
and privileges of employment.
EQUAL OPPORTUNITY EMPLOYER
It is the policy of UWGMWC to provide equal employment opportunity
to all individuals regardless of their race, color, religion, sex
(including pregnancy and gender identity), national origin,
political affiliation, sexual orientation, marital status,
disability, genetic information, age, membership in an employee
organization, retaliation, parental status, veteran status or
military service, or other non-merit factor or other legally
protected characteristic. This applies to all recruiting, hiring,
placement, training, promotion, compensation, transfers and other
employment-related programs and personnel actions.
DIVERSITY, EQUITY & INCLUSION STATEMENT:
Diversity, Equity & Inclusion is a core value at United Way of
Greater Milwaukee & Waukesha County. We strive every day to enhance
the culture of belonging and are passionate about building and
sustaining an inclusive and equitable working environment. We
believe this allows us to attract, retain the best possible
colleagues to use their full gifts to serve our community. We are
looking for other great colleagues who are excited about this
important work.
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This job description indicates the general nature and work level
performed by employees within this position. It is not designed to
be a comprehensive inventory of all duties and qualifications
required. The duties and/or requirements of this position may be
modified, added, or deleted at any time.?Other duties may be
assigned.
Keywords: United Way of Greater Milwaukee & Waukesha County, Wauwatosa , Accounting Associate, Accounting, Auditing , Milwaukee, Wisconsin
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