Administrative Services Coordinator

Company: First Staff Services
Location: Chicago
Posted on: April 3, 2026

Job Description:

Job Description Job Description Administrative Services Coordinator $26-27/hr. (contract to hire) Essential Duties and Responsibilities: · Provide administrative support services for Director, Travel & Events including but not limited to: - - Coordinate internal meetings including room space, set-up, food and beverage services, and overall on-site set-up and support during meetings. - Provide catering services as directed. Provide services for catering supply orders as directed. - Provide miscellaneous sourcing for meeting and catering supplies and equipment as needed. - Provide travel services as directed. · Provide administrative and support services to the Management Services Specialist and complete all tasks assigned. · Provide administrative and support services to the Office Services Division including but not limited to: - - Initiate and process Purchase Orders as needed. - Coordinate equipment maintenance and repair for kitchen and catering, and the print shop and mail room equipment. - Provide backup services in the print shop and mail room including incoming mail distribution, the preparation of outgoing mail, and copy and printing services, when needed. · Perform FOB activations, deactivations, and report generation as necessary. · Initiate and maintain requests for building services and supplies. · Maintain duplicate keys for all doors and furniture. · Provide back-up services for reception functions as needed. · File, photocopy and fax as needed. · Maintain a high level of service to clients, members and internal staff. · Additional duties and responsibilities as required. Requirements: - A minimum of 3 years’ experience in office administration. - Working on-site 5 days a week in a professional office setting. - Demonstrated maturity, diplomacy and excellent people skills. Ability to maintain confidentiality. - Demonstrated proficiency in software applications including but not limited to Microsoft Office365 and Adobe. - Demonstrated technical ability to learn new software programs as needed. - Strong verbal and written communication skills. - Strong organizational skills with an excellent attention to detail. - Professional and service-oriented demeanor with the ability to interact and work with a variety of personalities. - Ability to multi-task and handle multiple projects simultaneously.

Keywords: First Staff Services, Wauwatosa , Administrative Services Coordinator, Administration, Clerical , Chicago, Wisconsin