Veterans Preferred - Strategic Accounts Compliance Specialist
Company: US11345-AIRGAS Airgas USA, LLC
Location: Germantown
Posted on: April 17, 2024
Job Description:
Military Veterans are Encouraged to Apply. -R10040010 Strategic
Accounts Compliance Specialist (Open)
Location:
Germantown, WI (LLC Support) - Management
How will you CONTRIBUTE and GROW?
The Compliance Specialist will serve as a centralized point of
contact and will collaborate and work closely to support Airgas
businesses in the preparation of customer compliance-related
documents such as quality, environmental, health, and safety, with
a high degree of accuracy, and in any combination of the following:
spreadsheet creation, account maintenance, third party platforms,
interaction with other Division/Region/Business team requests
received into a shared inbox. The Compliance Specialist will work
closely and cohesively with the SA Business Management team, as
well as other internal teams in Airgas.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other
duties may be assigned.
Compliance
- Interpret, prepare and complete Customer-specific documentation
to include supplemental documentation, drafts, and any programs
necessary to meet customer compliance requirements, working
collaboratively with Legal, HR, and other key personnel on
time-sensitive documentation requested by our customers.
- Maintain Regulatory Compliance tracker to monitor requests via
(Google sheets tracker), and provide necessary responses to such
inquiries received in the shared email inbox by customer,
questionnaire type, complexity and service level turnaround times
to include assignment of questionnaires for completeness.
- Comprehend, comply, and process compliance information as it
relates to federal government compliance and supplier inquiries
based upon customer requirements. This includes but is not limited
to:
- EPA and OSHA Regulations
- Department of Transportation (DOT)
- Federal Acquisition Regulations (FAR/DFARS)
- Qualification documentation
- Sustainability platforms
- Quality/EHS platforms & Government portals
- (Vendor Apps Primarily)
- Contribute to research efforts of gathering internal
information to maintain compliance for customer-driven requirements
in other formats as required, to include product research in SAP
and other related Business reporting platforms, BW, and Power
BI.
- Network with other departments and teams to ensure accurate and
timely returns for larger packages requiring cross-functional
input.
- Oversee compliance information provided by Airgas business
entities to ensure completeness and accuracy-related to customer
requirements in areas related to quality, health, and safety, and
compliance in regulatory areas related to these requirements.
- Assist in the creation of compliance training based on relevant
Airgas policies and procedures for best practice.
Third Party Site Mgmt
- Responsible for the management and ongoing maintenance and
structure required in ISNetworld and other third party platforms
subscribed on behalf of Airgas Division/Region, Business entities,
to include Customer-specific portals or platforms.
- Collect required safety and compliance-driven information from
key stakeholders in the company in third-party consortiums based on
customer request.
- Review Airgas Third Party account activities for any
discrepancies related to failed grade/flag status not meeting
customer acceptability scores.
- Identify key indicators for improvement and provide third party
reports related to customer status, to include scheduling a call
with Airgas Regional contacts and National Sales Leaders for
strategic account customer activities as part of project
planning.
- Compile, prepare, and maintain Quarterly and Annual OSHA
information to track, record and upload into Third-Party Sites for
Airgas Regions/Divisions/Businesses where required.
- Prepare and maintain the master certificate of insurance
database for each Airgas third party to include; tracking of
expiration dates, issue dates, and statuses; Rejected/ Accepted as
well as request (new and/or renewal) certificates for Airgas
Businesses.
- Responsible for the annual certificate of insurance renewal
process for third party activities. Prepare the COI file for
insurance requests, working with Risk Management and the Airgas
Insurance Broker each year for certificate activities i.e.;
requesting certs, reviewing for accuracy, submitting to customers
via email, platforms, portals, and creating variances and
revisions.
- Manage the established master third party customer directory
(database) for Airgas Division/Region/Businesses
- Prepare, monitor invoice payments due and process invoices for
payment to third parties under $501 using P-Card. Submit for
approval to VP, SA and to corporate AP for processing of invoices
billing above $501.
- Update and maintain applicable databases
________________________
Are you a MATCH?
COMPETENCIES:
- Ability to read, analyze, and interpret complex instructions
such as procedures, operation and maintenance manuals, and
procedure manuals.
- Ability to effectively present complex information to
co-workers and customers.
- Experience with Data Warehouse, Business Warehouse and SAP
navigation
- Proven ability to function as a strong team player and an
independent contributor
- Must have the ability to relate to all levels of employees
within the organization
- Communicate effectively to all levels throughout Airgas to
research and solve customer-related issues on compliance
information for Airgas.
PERSONAL CHARACTERISTICS:
- Detail-oriented, and extremely organized
- Proven adaptability in a fast-paced work environment
- Environmental, Health, and Safety knowledge highly
desirable
- Active listening, comprehension and ability to make suggestions
for improvement
- Must have exceptional verbal/written skills, and can
communicate clearly over the phone and in written form.
- Ability to work independently and under some pressure to meet
deadlines.
REQUIREMENTS:
- Bachelor's degree is preferred (Environmental, Quality, Safety
or Regulatory or Business Administration or 3+ years relevant
experience)
- Working knowledge of Federal government and regulatory
compliance areas
- Intermediate to advanced skills using Microsoft Word, Excel,
and PowerPoint
- G Suite (Google Applications), Sheets, Docs, Forms, Slides
experience highly desirable
- Familiarity with industrial gas and hardgoods business
_________________________
Your differences enhance our performance
At Airgas, we are committed to building a diverse and inclusive
workplace that embraces the diversity of our employees, our
customers, patients, community stakeholders and cultures across the
world.
We welcome and consider applications from all qualified applicants,
regardless of their race, gender, sexual orientation, religion,
disability or any other protected characteristic. We strongly
believe a diverse organization opens up opportunities for people to
express their talent, both individually and collectively and it
helps foster our ability to innovate by living our fundamentals,
acting for our success and creating an engaging environment in a
changing world.
_________________________
Equal Employment Opportunity Information
We are an equal opportunity employer. We evaluate qualified
applicants without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, disability, veteran
status, or any other protected characteristic.
Please click here to view the EEO Know Your Rights poster and here
to view the Pay Transparency Nondiscrimination poster. Airgas, an
Air Liquide Company invites any applicant and/or employee to review
the Company's written Affirmative Action Plan or Policy Statement.
This plan or policy statement is available for inspection upon
request.
Airgas, an Air Liquide Company and its group of companies does not
discriminate against qualified applicants with disabilities and is
committed to providing reasonable accommodations to the known
disabilities of such individuals so as to ensure equal access to
benefits and privileges of employment. If you are an individual
with a disability and would like to request a reasonable
accommodation as part of the employment selection process, please
contact us by email at us-accommodationrequest@airgas.com .
_________________________
California Privacy Notice
Keywords: US11345-AIRGAS Airgas USA, LLC, Wauwatosa , Veterans Preferred - Strategic Accounts Compliance Specialist, Other , Germantown, Wisconsin
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