Accounts Payable Specialist

Company: NSK America Corp
Location: Hoffman Estates
Posted on: May 21, 2025

Job Description:

Essential Duties and Responsibilities: Under direct supervision, this position provides support to the accounting department in performing accounts payable functions. Duties must be performed accurately and efficiently. The primary goal of this role is to control and monitor our organization's expenses by processing payments, verifying invoices, and performing account reconciliations. To ensure success, this position should exhibit a keen attention to detail, problem-solving skills, sound knowledge of best practices in accounting, and experience in a similar role in optimizing expense control processes. This position is on-site Monday-Friday at our Hoffman Estates, IL office.Verifying transactions, preparing disbursements, allocating, posting, and reconciling accountsCollaborating with the accounting and internal departments to gather, analyze, obtain proper approvals, and interpret relevant financial dataAbility to reconcile various general ledger accounts and complete bank statement reconciliations monthly. Some knowledge and experience about accounts receivable and collecting payments from customersPerforms data entry of vendor invoice activities Responsible for maintaining the filing system for all accounts payable related documentsEnsure accurate and timely monthly, quarterly, and year-end activities in the AP environmentInvestigate discrepancies that vendors or purchasing agents have with obtaining payment for billsUpdate and maintain new vendors in the accounting system, including changes, while maintaining the integrity of the system of informationCharging expenses to appropriate accounts and cost centersVerifying vendor accounts, paying vendors, and resolving purchase orders, invoices, or payment discrepanciesResponds to vendor and employee inquiries regarding invoices, expenses, and check requestsKeeping up to date with regulatory requirements and best practices in accounting Manage workload responsibilities to meet deadlines and complete assigned tasksMaintain electronic and physical filing systems, make recommendations to foster organization and efficient workflowAssist the accounting department with answering any accounts payable questions and vendor issues as neededAssist in completing payment check/ACH runs on schedule and ad-hoc runs as directed by the Accounting Manager Manage and maintain vendor records, including W-9 requirements and 1099 filingEnsure compliance and applicable accounting standards are adheredSupport and assist with computer system upgrades as related to account payable or as assignedMaintain and monitor office/ building suppliesProcessing warranty claims as directedBackup for daily cash applications by applying receipts to matching invoices and complete daily billingPerforms related duties and backup duties for accounting department staff as assigned by managementEducation and Work Experience Qualifications: Bachelor's or associate degree in accounting, or equivalent accounting work experience preferred At least five years of related experience in high-volume accounts payable processing functionsAdvanced competency in accounting and business management software Self-starter and ability to multi-task with an acute attention to detail and recordkeeping skillsIn-depth knowledge of accounts payable principles, accounting standards, and regulationsExperience in account reconciliation and a clear understanding of debits and creditsStrong time management and organizational skillsExcellent collaboration and communication abilities. Excellent verbal and written communication skills, including the ability to effectively communicate with all levels within the organizationMust demonstrate a high level of professionalism, confidentiality, and integrity Excellent computer proficiency in MS Office - Word and Outlook; Advanced knowledge of Excel is preferred. Previous experience working in Great Plains & Salesforce a plus Possess strong analytical and problem-solving skills to make sound decisionsAbility to read, analyze, and interpret data and financial reports to assess accuracy Must be able to work well under pressure and meet deadlines while maintaining a positive attitude Ability to work independently and to carry out assignments to completion within the parameters of instructions given Knowledge and ability to use applicable information technology and systems to meet work needs Compensation details: 20-29 Hourly WagePIc233c13f43fc-25660-37648894

Keywords: NSK America Corp, Wauwatosa , Accounts Payable Specialist, Other , Hoffman Estates, Wisconsin