Office Manager

Company: Keystone Talent Group
Location: Des Plaines
Posted on: January 20, 2026

Job Description:

Job Description Job Description We are seeking a sharp, proactive Office Manager to become the central force behind our client's day-to-day operations. If you're someone who takes ownership, thrives on structure, and enjoys supporting a fast-moving field and sales team, this is your opportunity to make an impact at a growing construction company. Who You Are You’re not just organized—you’re the person others rely on to hold it all together. You thrive in a structured environment but adapt quickly when things change. You’re assertive, thoughtful, and always two steps ahead. What You’ll Do: You'll serve as the heartbeat of the office, supporting our virtual bookkeeper with essential in-person tasks, organizing projects and financial workflows, and keeping communication flowing across departments. Typical responsibilities include: Scanning/uploading invoices, receipts, and contracts into QuickBooks Online and Google Drive Handling incoming/outgoing checks and coordinating local vendor paperwork Organizing payroll documentation and field expense tracking Applying for permits, managing project documents, and supporting project managers Coordinating subcontractor onboarding and material/equipment deliveries Assisting with CRM entry, signed proposals, and sales-related documentation Maintaining calendars, routing calls, and managing office supplies and systems Tracking KPIs, project updates, and internal communications You exemplify these traits: Proactive Ownership – You solve problems before they happen Organized Multitasker – You keep multiple workflows moving smoothly Detail-Oriented Executor – You spot and fix issues before they cost time or money Strong Communicator – You’re clear, direct, and great with people Tech-Comfortable – QuickBooks Online, Google Drive, Asana, and DocuSign don’t scare you Resilient Problem-Solver – You don’t make excuses—you make things work Tenacious and Curious – You love improving processes and learning new tools Requirements: 4 years in office or operations management (construction preferred) Strong working knowledge of QuickBooks Online Familiarity with BuilderTrend, Asana, or CRMs a plus Compensation & Perks $60,000–$75,000/year based on experience Paid holidays and PTO Healthcare Professional development and training Stable, supportive, growth-focused work environment Apply now if you're ready to lead with clarity, support with integrity, and grow with a company that values systems, people, and performance.

Keywords: Keystone Talent Group, Wauwatosa , Office Manager, Sales , Des Plaines, Wisconsin